Preparing for a Meeting with Your Agent
February 3, 2016
While your insurance agent may stand at your side if disaster strikes, most often you look to your agent as the person who helps you assess and understand your insurance needs. Identifying your ministry’s needs usually requires an agent visit to your church or ministry, a visit with ministry leaders, and a tour of your facilities. With some advance planning, you can help make the most of this meeting.
Collect the Right Information
You and other ministry leaders can help your agent by gathering information about your ministry, your goals, and how your ministry operates. To give your agent a quick start, collect as much of the following information as possible prior to the meeting:
- Calendar of events covering one year
- Budget
- Current valuation of building(s)
- Latest version of building blueprints
- Vital information for building components (roof, plumbing, electric, furnace, etc.)
- Copies of any current insurance policies
- List of any claims paid by an insurance company (and pending claims)
- Average worship attendance
- Vehicle list, including year, make, and model
- Employee payroll
- List of building contents owned by others (usually ministers or other staff members)
- List of any high-value items the insured owns, including fine arts pieces, electronic equipment, musical instruments, and building and grounds maintenance equipment
- List of ministry programs and related activities
- Number of foreign and/or domestic mission trips taken each year
By preparing for an insurance meeting, you can help your agent lay out an accurate insurance proposal—one that provides insurance protection customized for the specific needs of your church or ministry organization.
- May 17, 2023
- 2022 Kingdom Builder Award: Tim Roddy Makes a Difference One Conversation at a Time
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For Timothy Roddy, sales executive at Bitner Henry Insurance Group, building the Kingdom is as much a part of his life as breathing oxygen or eating breakfast. It isn’t a switch he turns on and off, but a habit embedded in his daily routines—both in his career and in his personal activities.
- July 22, 2021
- Thousands in Relief Funding Available to Ministries Through the Employee Retention Credit
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Most ministry leaders don’t realize there is funding available to non-profit employers including churches, schools, colleges, and camps. This post includes some highlights about the credit and guidance on where to start to see if your ministry is eligible.
- April 28, 2021
- Take Time to Review Your Ministry's Child Protection Plan
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April is National Child Abuse Prevention Month. Though child abuse may not be something you could ever imagine happening within your ministry, sexual abuse of a minor is one of the top five reasons churches end up in court, according to Church Law & Tax. Studies also show that a child is much more likely to be sexually abused by a trusted adult than a stranger.
- February 25, 2021
- Catalytic Converter Theft on the Rise: Protect Ministry Vehicles
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Did you know that the precious metal Rhodium is more than 10 times more valuable than gold? It has increased from $650 an ounce in 2015 to $22,000 an ounce in 2021.
- February 5, 2021
- Avoid Frozen Pipes as Temperatures Plummet
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As temperatures plummet, the risk of freezing pipes soars. Frozen pipes can cause costly messes that could also put your ministry on hold while you clean up.
- November 23, 2020
- COVID-19 and the Christmas Season
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Preparing for this Christmas season may require additional creativity, due to the uncertainty of what COVID-19 may bring in our local community.
- October 28, 2020
- Guidance for Ministries About Boy Scouts' Bankruptcy
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A mid-November deadline in the Boy Scouts of America’s (BSA) bankruptcy proceedings may have you wondering what the organization’s bankruptcy filing means for your ministry if you ever hosted or chartered Boy Scout Troops.
- October 1, 2020
- Applying for PPP Loan Forgiveness
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Organizations that obtained Paycheck Protection Program (PPP) funding through the CARES Act can have their loans forgiven, turning them into grants. To qualify, each borrower must file a forgiveness application with its PPP lender, proving that it followed the rules. If your church, school, college, or camp meets all the criteria, 100% of its loan can be forgiven.
- September 29, 2020
- Meet our Minnesota Team!
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Please allow us to introduce our team at American Church Group of Minnesota! We have three ministry insurance agents in the state. Here’s a little bit of information about each of them.
- July 21, 2020
- Tips for Beating the Summer Heat
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Not only can summer heat be uncomfortable, but it can also pose a threat to your health. The heat can be especially dangerous for the elderly and for infants. Regardless of your age, don’t let the summer heat get the best of you!
- March 30, 2020
- CARES Act: Churches Need to Apply Now
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Learn about the CARES Act and two loans for which ministries may be eligible, since Congress authorized additional funding April 23.
- March 6, 2020
- Coronavirus and Your Ministry: Tips for Prevention
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As concern over the dangers associated with the spread of a new coronavirus, COVID-19, spreads, our agency and Brotherhood Mutual want to keep you informed and provide best practices for managing the spread of this and similar illnesses at your ministry.
- January 29, 2020
- Hosting a Game Day Bash? Brush Up on Copyright Basics
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The first Sunday in February is a big day for sports fans. In fact, many Americans view Super Bowl Sunday as a national holiday. Friends and families will gather this year to watch the big game, enjoy delicious snacks, and of course, critique the commercials that go along with game day.
- Are You Covered If You're Injured Overseas?
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Recently, we learned about two major overseas incidents involving pastors on mission trips. The first incident involved a pastor being hit by a motorcycle while running. The second was a bus accident involving two pastors. The runner and one of the two bus passengers sustained extensive injuries.
- IRS Announces More Church Audits Regarding ACA Compliance
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Last month, the IRS announced that its initiating hundreds of church exams to test compliance with the Affordable Care Act (ACA). While many provisions only apply to churches with 50 or more full-time equivalent employees (FTEs), even smaller churches could potentially violate provisions applicable to health benefit plans with as few as 2 plan participants.
- July 3, 2019
- Celebrate Safely This Independence Day
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July 4th is synonymous with food, fun, and fireworks. If your church is planning an event this Independence Day, remember to keep a focus on safety, so that everyone can have fun.
- June 28, 2019
- Insurance is one of those things we forget about until we need it
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National Insurance Awareness Day falls on June 28 this year to remind people everywhere that insurance is vital to their companies and ministries.
- April 9, 2019
- Vehicle Registration Guidelines for Ministries
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Do you use commercial vehicles that transport more than 15 passengers or carry cargo from one state to another as part of your ministry? If so, you are required to register with the Federal Motor Carrier Safety Administration (FMCSA) and obtain a USDOT number.
- September 21, 2018
- Measles Reported in 21 States
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The Centers for Disease Control says 107 cases of measles have been reported in 21 states since January 1.
- June 1, 2018
- June Is National Safety Month - Week 1: Emergency Preparedness
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The National Safety Council has designated June as National Safety Month, so we want to make sure your ministry is doing everything it can to protect its people, property, and programs. Each week in June, we’ll tackle a different topic. Up this week: Emergency Preparedness.